Coronavirus & COVID-19 Preparedness

Email Filing

On a temporary basis, the Supreme Court has permitted the Criminal Court and the Clerk's Office to accept filings by electronic mail.   Please see below for answers to various questions about this exciting development.

To see the specific Criminal Court email filing protocols, please click here

Email Filing - Frequently Asked Questions

Am I required to file Documents by Email?

No, certainly not. The service is being offered only during the Suspension Period while the courts are trying to minimize the need for personal contact. Subject to appropriate protocols and social distancing, the Clerk’s Office is still open for business, and any party may file documents there as usual.

How do I file a document by email?

The process for email filing is easy:

  1. Simply scan or convert your signed Document to a .pdf document.
  2. Attach the Document to an email addressed to the division of court in which your case is pending. 
  3. Make sure that the subject of the email contains the case name and number. One example of a subject line might be: “Case Filing: State v. Smith, No. 310002.”

That’s all. The Clerk’s office will take it from there and send you a confirmation by return email.

The email filing addresses for the divisions of court are as follows:

How do I “sign” the filed Document?

You can sign in two ways. First, you can sign as you normally would and scan the signed Document before sending. You may also sign the Document with an electronic signature, such as “s/Name”.

When does the filing occur (or when is it effective)?

The filing is effective upon the filer’s sending of the email with the Document attached. Once received, the Clerk’s office will print and hand-stamp the printed Document with the date and time that the email was sent by the filer. 

The Clerk will also include a copy of the original email in the file to show when the Document was filed.

How do I know that my Document was successfully filed?

The Clerk’s office will send an email confirmation back to the filer. 

Given the volume of work and the skeleton staff in the Clerk’s office, please know that this confirmation email may not be sent immediately.

Will the Clerk’s Office also serve my Document on other parties, like in the Allen (RICO) Cases?

No.   As a practical matter, the Clerk’s office simply does not have the resources during this time.  As such, the filer is still responsible for serving the filed Document on all other parties. That said, the Court is actively encouraging all parties to agree to accept service by email. 

Can I file Documents by email that have their own signature, such as an affidavit?

Yes.   Please make sure that you keep the original affidavit, however, in case the Court later orders that the original be produced. 

I have other questions.

Certainly.  Please click here.  We’re happy to be of help!